Weddings and Large Gatherings

If you're planning a wedding or large gathering, you'll want wines that make the occasion truly memorable — and we’re here to help.

At the heart of what we do is personal service. We take the time to understand your event, your tastes, and your budget, so we can recommend wines that suit you perfectly.

There’s no obligation and no hard sell — just friendly, expert advice to make your planning easier and your celebration even better.

Below you'll find some basic tips to get you started, but every event and guest list is unique, so let's chat about what will work best for you.

How much for a wedding?

You don’t want to run out (though if you’re at a licensed venue there is always the bar as a backup) and being left with a few bottles isn’t always a bad thing, though we do offer to take back surplus sealed cases.

A good rule of thumb is to have two glasses of the welcome drink per person – count all adults, even if some won’t be drinking, as others will compensate! If you’re having the wedding photos taken whilst the welcome drinks are going on, you may want to increase this to three glasses as photos can take a while.

Then 2/3 of a bottle of still wine per person, and split this 60:40 red vs white or if you are having rosé as an option, 50% red, 25% each white and rosé.

And 1-2 glasses of champagne or sparkling for the toast, depending on how many toasts there are.

And count 6 glasses of wine per bottle.

Example – a wedding with 120 adult guests:
- Welcome Drink (at two glasses per head) = 40 bottles
- Table wine – 48 bottles red, 32 white, OR 40 red, 20 each white and rosé
- Toast (two glasses) – 40 bottles

What about for a different large gathering, like a summer party?

This depends on how long the event is, how many people and whether there is food or other activity going on. If people are just mingling and drinking outdoors in the sunshine then they can drink quite a bit!

Obviously it also depends a lot on your guests. For an informal event of a couple of hours, with some food, such as a buffet or barbeque, then we’d estimate 2/3 of a bottle per person, on top of a welcome drink of sparkling if you’re doing that. Again, generally count all adults, even if some won’t be drinking, as others will compensate! As for a wedding, we’d recommend splitting this 60:40 red vs white or if you are having rosé as an option, 50% red, 25% each white and rosé.

Count 6 glasses of wine per bottle.

Example – a garden party buffet with 40 adult guests:
- Welcome sparkling (at one glass per head) = 7 bottles
- Table wine – 16 bottles red, 11 white, OR 14 red, 7 each white and rosé

What about for a different large gathering, like a summer party?

How much £?

Our rule here is to buy something nice enough that it goes down well with everyone, but not to spend too much as many may not appreciate it and the event is the focus not the wine. Unless of course it is a more wine-focused audience in which case let’s talk about the specifics we could do.

So finding a good crowd-pleasing red and white that you’d be happy to have with a mid-week dinner is a good guide. France, Italy, Spain are great sources for these, though a statement or talking point can be made with wines from further afield.

How to choose

Firstly, we would say not to worry too much about matching the wine to the food, unless the food is quite specific (such as a particularly rich game main dish). If the main dish is fish then a lighter red alongside the white. If it is for a party without food, or finger-food only, we’d go for crisper whites such as the Albarino, whereas with sit-down food white burgundy reigns supreme. For reds, generally nothing too powerful or tannic, and again a lighter red if finger-food only, such as the Château de Fleurie.

And choose something that you like yourself, or from a region that you like and has meaning for you. It could be a lot worse than picking an Italian red such as Sacromonte from Castello Potentino because it reminds you of a great Tuscan holiday.

Most events chose reds and whites between £9 and £19 a bottle, sparkling at around £15 and Champagne at £20 - £35.

Can we help?

Step one – have a think about the questions above, or just go straight to step two

Step two – give us a call or drop us an email and we can call you or send you a written suggestion, though it is almost always better to chat first before going into writing.

Step three – we can send you a mixed case of sample wines to taste if you would like. The cost of this may be discountable against your order, depending on size – ask us about this.

Step four – taste the wine and let us know what you think, and what you would like

Step five – we’ll arrange delivery details with you and directly with the venue to make sure the wines arrive at just the right time, allowing them to be chilled if necessary

Step six – turn up and enjoy the event

You can even join us at Mr Wheeler Wine Cellar for a complimentary pre-wedding wine tasting. Explore a curated collection of exceptional wines and find the perfect pairings for your big day.

Call us on 01206 713560

Email us at hello@mrwheelerwine.com

A selection of wines to suit most pockets

As a starter for ten, have a look at this selection of wines which should suit most pockets – we do have a number of finer wines or wines to match a specific region or taste so these are just to whet your appetite.

View The Wines

A selection of wines to suit most pockets